Minnesota Public School Program Locations, School Year 2004-05

This page last updated: 01/27/2005
Metadata created using Minnesota Geographic Metadata Guidelines


Metadata Summary

Originator Land Management Information Center
Abstract The point locations of school programs are a result of an ongoing project to identify current school program locations where Food and Nutrition Services Office (FNS) programs are utilized. The FNS Office is in the Department of Education (formerly the Department of Children, Families and Learning or CFL). The Land Management Information Center created the data set using school building locations provided by the school districts and program locations from a CFL database. The records cover traditional K-12 programs, but if locations for alternative learning centers and other special programs were provided, LMIC added these locations also.

Note that multiple programs may occur at the same location and are represented as separate points. For example, a junior and a senior high school may be in the same building, but each has a separate record and point in the data layer.
Browse Graphic none available
Time Period of Content Date 2005
Currentness Reference School program locations updated for school year 2004-2005.
Access Constraints None
Use Constraints If you obtain data from LMIC, it is understood that you and/or your organization have the right to use them for any internal purpose. If you modify them, you should document those changes in a metadata record that should accompany all redistributed data. If you transmit or provide these data in any form to another user, the data MUST be accompanied by a copy of LMIC's disclaimer NOTICE.TXT and all documentation provided with the original data set including the full metadata record.
Distributor Organization Land Management Information Center
Ordering Instructions This data set is distributed on the internet by clicking below after Online Linkage. Doing so will tell your browser to start downloading a self-extracting 'ZIP' file which will contain the following:

- A shapefile (.shp, .shx., .dbf, .sbn, .sbx, .prj)
- Documentation (.html)
- NOTICE.RTF, an important notice about this data set that can be read by most word processing software, and an ascii text version of the same notice (NOTICE.TXT)

After downloading this self-extracting 'zip' file (which will have an 'exe' extension), simply execute (run) the file. (For example, you can double click it from Windows Explorer or File Manager). Doing this will automatically extract the files described above.
Online Linkage Click here to download data. (See Ordering Instructions above for details.) By clicking here, you agree to the notice in "Distribution Liability" in Section 6 of this metadata.

Full Metadata

Minnesota Public School Program Locations, School Year 2004-05

Go to Section:
1. Identification Information
2. Data Quality Information
3. Spatial Data Organization Information
4. Spatial Reference Information
5. Entity and Attribute Information
6. Distribution Information
7. Metadata Reference Information

 
Section 1 Identification Information   Top of page
Originator Land Management Information Center
Title Minnesota Public School Program Locations, School Year 2004-05
Abstract The point locations of school programs are a result of an ongoing project to identify current school program locations where Food and Nutrition Services Office (FNS) programs are utilized. The FNS Office is in the Department of Education (formerly the Department of Children, Families and Learning or CFL). The Land Management Information Center created the data set using school building locations provided by the school districts and program locations from a CFL database. The records cover traditional K-12 programs, but if locations for alternative learning centers and other special programs were provided, LMIC added these locations also.

Note that multiple programs may occur at the same location and are represented as separate points. For example, a junior and a senior high school may be in the same building, but each has a separate record and point in the data layer.
Purpose LMIC has been in contact with Minnesota school districts since 1998, identifying school program locations. These locations are used by the Minnesota Department of Education to help identify where appropriate funds should be used for that school year.
Time Period of Content Date 2005
Currentness Reference School program locations updated for school year 2004-2005.
Progress Complete
Maintenance and Update Frequency Annually
Spatial Extent of Data Minnesota
Bounding Coordinates -97.255327
-89.589964
49.372659
43.442573
Place Keywords Minnesota
Theme Keywords structure, school, public school, elementary school, middle school, high school, K-12
Theme Keyword Thesaurus ISO 19115 Topic Category
Access Constraints None
Use Constraints If you obtain data from LMIC, it is understood that you and/or your organization have the right to use them for any internal purpose. If you modify them, you should document those changes in a metadata record that should accompany all redistributed data. If you transmit or provide these data in any form to another user, the data MUST be accompanied by a copy of LMIC's disclaimer NOTICE.TXT and all documentation provided with the original data set including the full metadata record.
Contact Person Information Scott Freburg, GIS Project Coordinator
Land Management Information Center
658 Cedar Street, Room 300
St. Paul, MN 55155
Phone: 651-201-2499
FAX: 651-296-3698
E-mail: clearing.house@state.mn.us
Browse Graphic none available
Browse Graphic File Description
Associated Data Sets 1. School district boundaries, SY2004-05: http://www.lmic.state.mn.us/chouse/metadata/sd05.html

2. Previous years of school district boundaries: ftp://ftp.commissions.leg.state.mn.us/pub/gis/shape/

3. School district and attendance boundaries, SY2004-05: http://www.lmic.state.mn.us/chouse/metadata/sdatt05.html

4. School district maps: These maps show district and attendance boundaries, and public and non-public school program locations. Download in PDF format or order printed wallmaps from:
http://www.mnplan.state.mn.us/maps/SchoolDistricts/

 
Section 2 Data Quality Information Top of full metadata Top of page
Attribute Accuracy Each school district checks the previous year's map for accuracy of school names.
Logical Consistency Not applicable
Completeness All school districts within Minnesota are included.
Horizontal Positional Accuracy See Lineage.
Lineage The Land Management Information Center (LMIC) created this data set for the Food and Nutrition Services Office (FNS) of the Department of Children, Families and Learning (CFL) (now renamed the Minnesota Department of Education) to help CFL determine eligibility status in the FNS food programs.

In 1998-99, LMIC provided maps to school districts and asked the districts to locate school buildings. LMIC then digitized these points and added the school names that appeared on the maps to the database. In order to add the ID used by CFL, LMIC obtained the public school database from the CFL webpage, rawdata.html, on 6/19/99. It contained 2192 school site records. The schools that were digitized from the maps were matched to the records in the public school database. For those records that did not match any point, a point location was determined. A variety of methods were used to locate these records including phone calls to the schools and address matching.

Note that these CFL records are for school programs and not school buildings. Multiple programs may occur at the same location and are represented as separate points. For example, a K-6 program and an alternative learning center, or a junior and a senior high school, may be in the same building, but each has a separate record and ID in the CFL database. They will, therefore, have separate points in the data layer. The records cover traditional K-12 programs as well as alternative learning centers and other special programs.

As part of the FNS project, the school districts have been asked each year to provide any changes to the educational facilities. The changes may include elimination of schools no longer in service, the addition of new schools and the correction of the schools' locations. The school districts mainly have provided changes to the traditional K-12 program locations.

Each year, LMIC made the changes provided by the school districts to the point file (the work for SY2002-2003 started with the SY1999-2000 database). In addition, the CFL public school database was retrieved from the CFL web site. All of the programs that matched by the ID_STRING to this database were identified. For the traditional K-12 programs, the attributes such as ID, address, school class and grades were compared to the CFL database. If there were any new traditional K-12 programs which were not provided by the school districts, a point location was determined and added to the data layer. All other programs that did not match to the CFL database were deleted. One should note that the CFL public school program database changes throughout the school year and other program changes could have occurred that are not reflected in these databases.

Work was not done to change any locations to programs not used by the FNS project or not identified by the school districts as a new or changed location. This includes any programs that may been originally located based on the same address as one of the traditional K-12 programs and that K-12 program had its location edited.

SY2002-2003 SUMMARY:
The PUBSCH03 point file is a fairly complete representation of the traditional K-12 public schools programs. The school districts have had the most input in providing, correcting and updating these locations, although there may still be some positional problems not yet identified.

SY2003-2004 SUMMARY:
Each year LMIC has sent a large format School District map (36 inches x 52 inches) to each school district. For SY2003-04, LMIC also included a larger scale map for each school in the District. By adding these larger scale maps, school administrators were able to more accurately mark the locations of each school.

SY2004-2005 SUMMARY:
Three attributes were added: LEVEL, SCH_TYPE, SCH_TYPE1) and one attribute name was changed (CFL_ID_STRING was changed to ORGID).
Source Scale Denominator
 
Section 3 Spatial Data Organization Information Top of full metadata Top of page
Native Data Set Environment ArcGIS 8
Geographic Reference for Tabular Data
Spatial Object Type Point
Vendor Specific Object Types Point
Tiling Scheme State
 
Section 4 Spatial Reference Information Top of full metadata Top of page
Horizontal Coordinate Scheme UTM
Ellipsoid Geodetic Reference System 80
Horizontal Datum NAD83
Horizontal Units Meters
Distance Resolution
Altitude Datum Not applicable
Depth Datum Not applicable
UTM Zone Number 15
 
Section 5 Entity and Attribute Information Top of full metadata Top of page
Entity and Attribute Overview SDNUM - School district number

DIST_NAME - School district name

SCHNAME - School name

ADDRESS - Mailing address. It may or may not be the same as the school location.

CITY - Mailing city

LEVEL - Grade levels. Possible values: ELEM, MIDD, HIGH

SCH_TYPE - School type. Possible values: ELEM, MIDD, HIGH, OTHER

SCH_TYPE1 - Types of schools with a SCH_TYPE of 'OTHER'. Possible values:
ALC (Alternative Learning Center)
CHEMICAL DEPENDENCY
DISTRICT OFFICE
DISTRICT WIDE
ECFE (early childhood and family education)
GROUP SCHOOL
HUTTERITE
MAGNET
MONTESSORI

GRADE - Range of grades at this location

SCH_CLASS - MN Dept. of Education school classification code for programs at this site. Possible values:
0 Unknown at LMIC
10 Public Elementary School (grades pk-6) (pk = pre-kindergarten)
20 Public Middle School (grades 5-8 or a combination of these grades)
31 Public Junior High School (grades 7-8 or 7-9)
32 Public Senior High School (grades 9-12 or 10-12)
33 Public Secondary School (grades 7-12)
40 Public Open School (grades K-12)
41 Public Area Learning Center (state approved)
42 Secondary Alternative Program (state approved)
43 Private Alternative Program
45 Targeted Services
50 Special Education District/School/Program
55 Combination Special Ed. & Secondary Vocational Ed. District/School/Program
60 Secondary Vocational District/School/Program
70 Delinquent/Correctional School/Program
71 Miscellaneous Program or Center
72 Neglected School/Program
73 Homeless School/ Program
74 Hospital/Medical School/Program
75 Telecommunications District
80 Code was not listed on classification lists obtained from CFL
81 Post-Secondary Program
82 Community and Adult Education Program
90 Administrative Program

UNI_TYPE - District type. Possible values:
1 Independent School District
2 Common School District
3 Special School District
5 Enhanced Paired District
6 Intermediate District
7 Charter School

UNI_MAJ - MDE school district number (public school district where the public school is located). (Note that this attribute is the same as SDNUM.)

UNI_IMD - MDE school number

ORGID - A twelve string combination of the UNI_TYPE, UNI_MAJ & UNI_IMD with zeros added to fill in string. Added at LMIC.
Entity and Attribute Detailed Citation
 
Section 6 Distribution Information Top of full metadata Top of page
Publisher Land Management Information Center
Publication Date 01/27/2005
Contact Person Information Nancy Rader
GIS Data Coordination Specialist
Land Management Information Center
658 Cedar Street, Room 300
St. Paul, MN 55155
Phone: 651-201-2489
FAX: 651-296-3698
E-mail: clearing.house@state.mn.us
Distributor's Data Set Identifier pubsch05 - School program locations 04-05
Distribution Liability The Minnesota Department of Education (MDE) and the Land Management Information Center (LMIC) do not warrant the results you may obtain by using this dataset. This dataset is provided ''as is'' without express or implied warranties, including warranties of merchantability and fitness. In no event will MDE or LMIC be liable for any consequential, incidental or special damages, including any lost profits or lost savings, even if an MDE or LMIC representative has been advised of the possibility of such damages or any other claim by any third party.
Transfer Format Name Shapefile
Transfer Format Version Number
Transfer Size less than 1 MB
Ordering Instructions This data set is distributed on the internet by clicking below after Online Linkage. Doing so will tell your browser to start downloading a self-extracting 'ZIP' file which will contain the following:

- A shapefile (.shp, .shx., .dbf, .sbn, .sbx, .prj)
- Documentation (.html)
- NOTICE.RTF, an important notice about this data set that can be read by most word processing software, and an ascii text version of the same notice (NOTICE.TXT)

After downloading this self-extracting 'zip' file (which will have an 'exe' extension), simply execute (run) the file. (For example, you can double click it from Windows Explorer or File Manager). Doing this will automatically extract the files described above.
Online Linkage Click here to download data. (See Ordering Instructions above for details.) By clicking here, you agree to the notice in "Distribution Liability" above.
 
Section 7 Metadata Reference Information Top of full metadata Top of page
Metadata Date 01/27/2005
Contact Person Information Nancy Rader, GIS Data Coordination Specialist
Land Management Information Center
658 Cedar Street, Room 300
St. Paul, MN 55155
Phone: 651-201-2489
FAX: 651-296-3698
E-mail: clearing.house@state.mn.us
Metadata Standard Name Minnesota Geographic Metadata Guidelines
Metadata Standard Version 1.2
Metadata Standard Online Linkage http://www.gis.state.mn.us/stds/metadata.htm


This page last updated: 01/27/2005