Minnesota Public School Program Locations, SY2007-2008

This page last updated: 11/08/2007
Metadata created using Minnesota Geographic Metadata Guidelines


Metadata Summary

Originator Minnesota Department of Education
Abstract The point locations of school programs are a result of an ongoing project to identify current school program locations where Food and Nutrition Services Office (FNS) programs are utilized. The FNS Office is in the Department of Education. GIS at MDE modified the data set using school building locations provided by the school districts and program locations from an MDE database. The records cover traditional K-12 programs. New for SY2006-07 are Charter and other public schools or buildings that are a part of the public school system. These were added to the public schools and are delineated using separate attributes (see lineage). Note that multiple programs may occur at the same location and are represented as separate points. For example, a junior and a senior high school may be in the same building, but each has a separate record and point in the data layer.
Browse Graphic none available
Time Period of Content Date 2008
Currentness Reference Public school program locations updated for school year 2007-2008.
Access Constraints None
Use Constraints If you obtain data from MDE, it is understood that you and/or your organization have the right to use them for any internal purpose. If you modify them, you should document those changes in a metadata record that should accompany all redistributed data. If you transmit or provide these data in any form to another user, the data MUST be accompanied by a copy of MDE's disclaimer NOTICE.TXT and all documentation provided with the original data set including the full metadata record.
Distributor Organization Minnesota Department of Education
Ordering Instructions 1. GIS data: this data set is distributed on the internet by clicking below after Online Linkage. Doing so will tell your browser to start downloading a self-extracting 'ZIP' file which will contain the following:

- Data in shapefile (.shp, .shx., .dbf) format
- Documentation (.html)
- NOTICE.RTF, an important notice about this data set that can be read by most word processing software, and an ascii text version of the same notice (NOTICE.TXT)

After downloading this self-extracting 'zip' file (which will have an 'exe' extension), simply execute (run) the file. (For example, you can double click it from Windows Explorer or File Manager). Doing this will automatically extract the files described above.

2. School district maps: These maps show district and attendance boundaries, and public and non-public school program locations. Download in PDF format or order printed wallmaps from:
http://www.gda.state.mn.us/maps/SchoolDistricts/
Online Linkage Click here to download data. (See Ordering Instructions above for details.) By clicking here, you agree to the notice in "Distribution Liability" in Section 6 of this metadata.

Full Metadata

Minnesota Public School Program Locations, SY2007-2008

Go to Section:
1. Identification Information
2. Data Quality Information
3. Spatial Data Organization Information
4. Spatial Reference Information
5. Entity and Attribute Information
6. Distribution Information
7. Metadata Reference Information

 
Section 1 Identification Information   Top of page
Originator Minnesota Department of Education
Title Minnesota Public School Program Locations, SY2007-2008
Abstract The point locations of school programs are a result of an ongoing project to identify current school program locations where Food and Nutrition Services Office (FNS) programs are utilized. The FNS Office is in the Department of Education. GIS at MDE modified the data set using school building locations provided by the school districts and program locations from an MDE database. The records cover traditional K-12 programs. New for SY2006-07 are Charter and other public schools or buildings that are a part of the public school system. These were added to the public schools and are delineated using separate attributes (see lineage). Note that multiple programs may occur at the same location and are represented as separate points. For example, a junior and a senior high school may be in the same building, but each has a separate record and point in the data layer.
Purpose LMIC and MDE have been in contact with Minnesota school districts since 1998, identifying school program locations. These locations are used by the Minnesota Department of Education to help identify where appropriate funds should be used for that school year. Beginning in 2006, the MN Dept. of Education took over sole responsibility for all editing and metadata.
Time Period of Content Date 2008
Currentness Reference Public school program locations updated for school year 2007-2008.
Progress Complete
Maintenance and Update Frequency Annually
Spatial Extent of Data Minnesota
Bounding Coordinates -97.071908
-91.152757
48.626078
43.476096
Place Keywords Minnesota
Theme Keywords structure, school, public school
Theme Keyword Thesaurus ISO 19115 Topic Category
Access Constraints None
Use Constraints If you obtain data from MDE, it is understood that you and/or your organization have the right to use them for any internal purpose. If you modify them, you should document those changes in a metadata record that should accompany all redistributed data. If you transmit or provide these data in any form to another user, the data MUST be accompanied by a copy of MDE's disclaimer NOTICE.TXT and all documentation provided with the original data set including the full metadata record.
Contact Person Information Scott Freburg, GIS Administrator
Minnesota Department of Education
1500 Hwy 36 W
Roseville, MN 55113
Phone: 651-582-8789
FAX:
E-mail: scott.freburg@state.mn.us
Browse Graphic none available
Browse Graphic File Description
Associated Data Sets See related school datasets at:
http://www.lmic.state.mn.us/chouse/metalong.html#admin

 
Section 2 Data Quality Information Top of full metadata Top of page
Attribute Accuracy Each school district checks the previous year's map for accuracy of school names, district boundaries and public school building locations. Locations are modified per request by the school district or through a process of checking locations against Farm Service Agency (FSA) NAIP 2003 aerial photography.
Logical Consistency Not applicable
Completeness Public elementary, middle and high schools with MDE Unit Type of 1 or 3 in Minnesota.
Horizontal Positional Accuracy See Lineage.
Lineage The Land Management Information Center (LMIC) created this data set for the Food and Nutrition Services Office (FNS) of the Minnesota Department of Education to help MDE determine eligibility status in the FNS food programs.

In 1998-99, LMIC provided maps to school districts and asked the districts to locate school buildings. LMIC then digitized these points and added the school names that appeared on the maps to the database. In order to add the ID used by CFL, LMIC obtained the public school database from the CFL webpage, rawdata.html, on 6/19/99. It contained 2192 school site records. The schools that were digitized from the maps were matched to the records in the public school database. For those records that did not match any point, a point location was determined. A variety of methods were used to locate these records including phone calls to the schools and address matching.

Note that these CFL records are for school programs and not school buildings. Multiple programs may occur at the same location and are represented as separate points. For example, a K-6 program and an alternative learning center, or a junior and a senior high school, may be in the same building, but each has a separate record and ID in the CFL database. They will, therefore, have separate points in the data layer. The records cover traditional K-12 programs as well as alternative learning centers and other special programs.

As part of the FNS project, the school districts have been asked each year to provide any changes to the educational facilities. The changes may include elimination of schools no longer in service, the addition of new schools and the correction of the schools' locations. The school districts mainly have provided changes to the traditional K-12 program locations.

Each year, LMIC made the changes provided by the school districts to the point file (the work for SY2002-2003 started with the SY1999-2000 database). In addition, the CFL public school database was retrieved from the CFL web site. All of the programs that matched by the ID_STRING to this database were identified. For the traditional K-12 programs, the attributes such as ID, address, school class and grades were compared to the CFL database. If there were any new traditional K-12 programs which were not provided by the school districts, a point location was determined and added to the data layer. All other programs that did not match to the CFL database were deleted. One should note that the CFL public school program database changes throughout the school year and other program changes could have occurred that are not reflected in these databases.

Work was not done to change any locations to programs not used by the FNS project or not identified by the school districts as a new or changed location. This includes any programs that may been originally located based on the same address as one of the traditional K-12 programs and that K-12 program had its location edited.

SY2002-2003 SUMMARY:
The PUBSCH03 point file is a fairly complete representation of the traditional K-12 public schools programs. The school districts have had the most input in providing, correcting and updating these locations, although there may still be some positional problems not yet identified.

SY2003-2004 SUMMARY:
Each year LMIC has sent a large format School District map (36 inches x 52 inches) to each school district. For SY2003-04, LMIC also included a larger scale map for each school in the District. By adding these larger scale maps, school administrators were able to more accurately mark the locations of each school.

SY2004-2005 SUMMARY:
Three attributes were added: LEVEL, SCH_TYPE, SCH_TYPE1) and one attribute name was changed (CFL_ID_STRING was changed to ORGID).

SY2005-2006 SUMMARY:
School locations were modified according to 2003 NAIP aerial phography from the Farm Service Agency: http://www.lmic.state.mn.us/chouse/metadata/naip03.html . Each location was moved to match the photographic location.

SY2006-2007 SUMMARY:
School locaitons were modified per request by school districts for school closings or openings. Modified a few faulty locations using 2003 NAIP aerial phography from the Farm Service Agency: http://www.lmic.state.mn.us/chouse/metadata/naip03.html . Each location was moved to match the photographic location. Data was completed at the MN Department of Education. Data is now housed by the MN Department of Education.

SY2007-2008 SUMMARY:
School locations were modified per request by school districts for school closings or openings. Modified a few faulty locations using 2003 NAIP aerial photography from the Farm Service Agency: http://www.lmic.state.mn.us/chouse/metadata/naip03.html . Each location was moved to match the photographic location.
Source Scale Denominator
 
Section 3 Spatial Data Organization Information Top of full metadata Top of page
Native Data Set Environment Microsoft Windows XP Version 5.1 (Build 2600) Service Pack 2; ESRI ArcCatalog 9.1.0.780
Geographic Reference for Tabular Data
Spatial Object Type Point
Vendor Specific Object Types Point
Tiling Scheme State
 
Section 4 Spatial Reference Information Top of full metadata Top of page
Horizontal Coordinate Scheme UTM
Ellipsoid Geodetic Reference System 80
Horizontal Datum NAD83
Horizontal Units Meters
Distance Resolution
Altitude Datum Not applicable
Depth Datum Not applicable
UTM Zone Number 15
 
Section 5 Entity and Attribute Information Top of full metadata Top of page
Entity and Attribute Overview UNI_TYPE (2,2,C)
UNI_MAJ - (4,4,C)
UNI_IMD - (3,3,C)
MDE - (3,3,C)
ORGID (12,12,C)
SCHNAME (40,40,C)
ADDRESS - (40,40,C)
CITY (24,24,C)
STATE (2,2,C)
ZIP (5,5,C)
ZIP4 (4,4,C)
SCH_TYPE (10,10,C)
SCH_TYPE1 (20,20,C)
GRADE (10,10,C
SCH_CLASS (4,4,I)
SDNUM (4,4,I)
SDNAME (40,40,C)
Entity and Attribute Detailed Citation UNI_TYPE - MDE classification.
1 - All schools except the two Type 3's below.
3 - Minneapolis and South St. Paul

UNI_MAJ - School district number.
1 - Aitkin
2902 - R.T.R.

UNI_IMD - MDE database school number.

MDE - Future number place holder.

ORGID - A twelve string combination of the UNI_TYPE, UNI_MAJ and UNI_IMD with zeros added to fill in string. Added at LMIC but utilized by MDE as unique identifier for all programs.
example: 01 0497 020 000 is concatenated as 010497020000 Lyle Secondary 7-12
example: 01 0518 008 000 is concatenated as 010518008000 Worthington High School 9-12

SCHNAME - School name

ADDRESS - Actual address location of school.

CITY - City

STATE - MN

ZIP - 5 digit zipcode

ZIP4 - 4 digit zipcode

SCH_TYPE - School classifier
PUBLIC
MAGNET

SCH_TYPE1 - School descriptor
ELEM
MIDD
HIGH
OTHER - Use SCH_CLASS for differentiation of this category.

GRADE - Grade levels
PK - Pre-Kindergarten
K - Kindergarten
1 to 12 - Grades 1 to 12

SCH_CLASS - MDE school classification
10 - Elem (PK-6)
20 - Midd (5-8)
31 - Junior high (7-8 or 7-9)
32 - Senior high (9-12)
33 - Secondary (7-12)
40 - K-12
41 - ALC
42 - ALP
43 - Private Alternative
44 - Reserved
45 - Targeted Services
46 - Distance Learning Program
50 - Special Education
51 - Special Education Extended School Year (ESY)
55 - Combined Special Educaiton and Vocational Education Programs
60 - Secondary Vocational Program
70 - Delinquent Student / Correctional Program
71 - Misc. Program
72 - Neglected Student Program, Title 1
73 - Homeless Student Program, Title 1
74 - Hospital / Medical Program
75 - Telecommunications District
76 - Educational Oversight to Private Residential Care and Treatment
77 - Educational Oversight to Public Residential Care and Treatment
78 - Educational Oversight to Private Day Treatment Program
79 - Educational Oversight to Public Day Treatment Program
80 - Technical Colleges (PSEO)
81 - Post Secondary School / Program
82 - Community and Adult Educaiton Program
83 - Early Childhood Screening
90 - Administrative Program

SDNUM - School district number (1 - 2902)

SDNAME - AITKIN (1) to R.T.R. (2902)
 
Section 6 Distribution Information Top of full metadata Top of page
Publisher Minnesota Department of Education
Publication Date 08/15/2007
Contact Person Information Scott Freburg
GIS Administrator
Minnesota Department of Education
1500 Hwy 36 W
Roseville, MN 55113
Phone: 651-582-8789
FAX:
E-mail: scott.freburg@state.mn.us
Distributor's Data Set Identifier Public school program locations 2007-08
Distribution Liability The Minnesota Department of Education (MDE) does not warrant the results you may obtain by using this dataset. This dataset is provided ''as is'' without express or implied warranties, including warranties of merchantability and fitness. In no event will MDE be liable for any consequential, incidental or special damages, including any lost profits or lost savings, even if an MDE representative has been advised of the possibility of such damages or any other claim by any third party.
Transfer Format Name Shapefile
Transfer Format Version Number
Transfer Size less than 1 megabyte
Ordering Instructions 1. GIS data: this data set is distributed on the internet by clicking below after Online Linkage. Doing so will tell your browser to start downloading a self-extracting 'ZIP' file which will contain the following:

- Data in shapefile (.shp, .shx., .dbf) format
- Documentation (.html)
- NOTICE.RTF, an important notice about this data set that can be read by most word processing software, and an ascii text version of the same notice (NOTICE.TXT)

After downloading this self-extracting 'zip' file (which will have an 'exe' extension), simply execute (run) the file. (For example, you can double click it from Windows Explorer or File Manager). Doing this will automatically extract the files described above.

2. School district maps: These maps show district and attendance boundaries, and public and non-public school program locations. Download in PDF format or order printed wallmaps from:
http://www.gda.state.mn.us/maps/SchoolDistricts/
Online Linkage Click here to download data. (See Ordering Instructions above for details.) By clicking here, you agree to the notice in "Distribution Liability" above.
 
Section 7 Metadata Reference Information Top of full metadata Top of page
Metadata Date 11/08/2007
Contact Person Information Scott Freburg, GIS Administrator
Minnesota Department of Education
1500 Hwy 36 W
Roseville, MN 55113
Phone: 651-582-8789
FAX:
E-mail: scott.freburg@state.mn.us
Metadata Standard Name Minnesota Geographic Metadata Guidelines
Metadata Standard Version 1.2
Metadata Standard Online Linkage http://www.gis.state.mn.us/stds/metadata.htm


This page last updated: 11/08/2007