Minnesota School District and Attendance Boundaries, SY2013-2014

This page last updated: 10/02/2013
Metadata created using Minnesota Geographic Metadata Guidelines


Go to Section:
1. Overview
2. Data Quality
3. Data Organization
4. Coordinate System
5. Attributes
6. Distribution - Get Data
7. Metadata Reference

Section 1 Overview
Originator Minnesota Department of Education
Title Minnesota School District and Attendance Boundaries, SY2013-2014
Abstract This file represents the boundaries of all public school districts and school attendance areas in the state of Minnesota for school year 2013-2014. Each year Minnesota school districts report any changes to their elementary, middle and high school attendance area boundaries. This file was developed from this annual information.
Purpose To keep this shapefile current, MDE-IT asks school districts for any changes to district attendance boundaries on a yearly basis. This information is developed and updated through an ESRI ArcGIS geodatabase data set and, along with additional information, is used by MDE-FNS to identify program financial priorities. It also provides a map of school district boundaries and school attendance area boundaries to support a variety of mapping and data analysis applications.
Time Period of Content Date 2013
Currentness Reference Public school district attendance boundaries updated for school year 2013-2014.
Progress Complete
Maintenance and Update Frequency Annually
Spatial Extent of Data Minnesota
Bounding Coordinates -97.269688
-89.397194
49.403805
43.435423
Place Keywords Minnesota
Theme Keywords boundaries, school, school district, attendance boundary, attendance area, elementary school, middle school, high school, K-12
Theme Keyword Thesaurus ISO 19115 Topic Category
Access Constraints None
Use Constraints If you obtain data from MDE, it is understood that you and/or your organization have the right to use them for any internal purpose. It is understood that you and/or your organization have the right to use it for any purpose. If you modify it, you are encouraged to apply responsible best practices by documenting those changes in a metadata record. If you transmit or provide the data to another user, it is your responsibility to provide appropriate content, limitation, warranty and liability information as you see fit.
Contact Person Information Scott Freburg, GIS Administrator
Minnesota Department of Education
1500 Hwy 36 W.
Roseville, MN  55113
Phone: 651-582-8789
Email: scott.freburg@state.mn.us
Browse Graphic None available
Associated Data Sets See related school datasets at:
www.mngeo.state.mn.us/chouse/metalong.html#admin

Section 2 Data Quality
Attribute Accuracy Each school district checks the previous year's school district map for accuracy of school names and attendance boundaries. Changes are verified by the MDE-IT GIS Administrator.
Logical Consistency Data are topologically structured and verified.
Completeness All school districts within Minnesota are included. There are 333 school districts in this file. An additional polygon exists for Minneapolis-St. Paul Lindbergh airport.
Horizontal Positional Accuracy Positional accuracy of the data sources varies widely. Source scales range between 1:24,000 and 1:100,000. Many of the boundaries are hand-drawn by the school districts. See notes on potential boundary inaccuracies under 'Lineage'.
Lineage The original 1990 School District file delineation work was done at LMIC (the Land Management Information Center, now MnGeo) on contract to the U.S. Census Bureau. The Census Bureau was under contract to the U.S. Department of Education to create a nationwide school district file and population totals that matched the 1990 Census boundaries. LMIC provided delineations of the school district boundaries to the Census Bureau, based on map information provided by the County Auditors' Offices to LMIC. The Census Bureau did the automation of the 1990 file.

Subsequent annual updates have been made to the file to reflect boundary changes, boundary corrections, and school district consolidations. Beginning in 1998, school attendance area boundaries were added. These updates have been done by the Minnesota Legislative Coordinating Commission GIS Office (LCC), LMIC, and the Office of the Secretary of State, with assistance from the Minnesota Department of Education (formerly the Minnesota Department of Children, Families, and Learning).

The steps used to create the original 1990 file and subsequent updates are outlined below.

CREATION OF THE ORIGINAL 1990 SCHOOL DISTRICT BOUNDARY FILE:

1. Delineation of school district boundaries (LMIC):

LMIC's role was to delineate school district boundaries to match Census county, MCD (minor civil division), tract, and block boundaries. LMIC received a set of large-scale (approx 1:800) maps of census boundaries from the Census Bureau. These census boundary maps included MCD, tract, and block boundaries.

LMIC obtained school district boundary maps from the County Auditor's office in each county. LMIC sent blank Minnesota Department of Transportation County Highway Maps to each County Auditor, and received back those maps with the school districts delineated on them. The Auditors' Offices drew the boundaries according to their official records. LMIC still has these maps on file.

Using the County Auditors' delineation maps, LMIC transferred the school district boundaries onto the 1:800 Census maps. The Census had very specific guidelines, which they enforced. Delineations were to match to within 1/16 of an inch - basically, a fine pencil-width.

2. Automation of School District Boundary Linework:

The Census Bureau did the automation of the maps to create the digital file. This was done in two steps:

1. Wherever the linework matched the Census tract, block, MCD, etc., boundaries, exactly, the census units were assigned a school district code via a lookup table.

2. Where the school district boundaries did NOT follow the Census boundaries, then the Census Bureau digitized the necessary linework. These base maps for automation eventually came back to the state, and are stored in the State Demographic Center files.

3. Population totals (LMIC):

Where the school district boundaries did not match the Census boundaries, LMIC also provided population figures to apportion the Census unit population into the school districts. Rather than apportioning population strictly on the basis of area, this was done through examination of other maps, sometimes, as in the metro area, by counting the houses on aerial photos. The demographic distribution by school district was important as a basis for funding.

4. File distribution (Census Bureau):

In 1992, the automated 1990 School District Boundary files were delivered by the Census Bureau to the Legislative GIS Office (LCC) in TIGER/Line format. LCC extracted the data from the TIGER format and created an ARC coverage, which was then provided to LMIC and other agencies. LMIC did not receive the digital files back from the Census Bureau for any type of review or verification. Errors in the school district boundary file were reported to the Legislative GIS Office and the Secretary of State's Office. These errors were corrected on the final file. Many of the errors relate to the Census boundary alignment problem - i.e., school district boundary lines were moved to coincide with the appropriate Census boundary.

ANNUAL UPDATES AFTER 1990:

1. (1992-1996) The LCC made updates to the file as needed, based on boundary changes, boundary corrections, and school district consolidations. Information on necessary updates was forwarded to LCC by the Secretary of State's Office or the Department of Education (formerly the Minnesota Department of Children, Families, and Learning). Most updates to the files involved school district consolidations. LCC did updates for the years 1992 through 1996.

2. (1997) LMIC obtained 1996 School District boundary file from the LCC. This file was updated with coding changes and consolidation information for SY 1997. As part of a project for the Minnesota Department of Education, LMIC added school attendance area boundaries to the file.

3. (1998-2005) LMIC maintained this file on a yearly basis while adding and changing attendance boundaries based on revisions sent from school districts.

4. (2006-2007) MDE now maintains this file on a yearly basis while adding and changing attendance boundaries based on revisions sent from school districts. Two consolidations. Russell, Tyler and Ruthton became R.T.R. #2902. Plainview and Elgin-Millville became Plainview-Elgin-Millville #2899. Several other minor adjustments to attendance boundaries (about 30-40 per year).

5. 2007-08: Only minor changes to attendance boundaries.

6. 2008-09: Minor changes to attendance and some district boundaries based on county parcels or Minnesota Department of Natural Resources' Township-Range-Quarter-Quarter-Sections.

7. 2009-2010: Three consolidations and several school district changes based on county parcel data or MN DNR Township-Range-Quarter-Quarter-Sections. Consolidations were:

- Tracy Area (2904) based on old Tracy and Balaton districts.
- Ortonville (2903) based on Ortonville and Bellingham districts.
- McLeod West was split between G.F.W (2365), G.S.L. (2859) and B.L.H. (2159).

8. 2010-2011: More district modifications based on county parcels. 18 districts had attendance changes and 45 others had minor school or minor boundary changes.

9. 2013-2014: Four consolidations and several school district changes based on county parcel data or School District review. Consolidations were:

- Brandon-Evansville (2908) based on old Brandon and Evansville districts.
- Round Lake-Brewster (2907) based on Round Lake and Brewster districts.
- Red lake County Central (2906) based on old Plummer and Oklee dsitricts.
- Morris Area (2769) based on old Morris and Cyrus districts.

For district boundary changes using parcel boundaries please see metadata for school districts 2013-2014: www.mngeo.state.mn.us/chouse/metadata/sd14.html

NOTES ON SCHOOL DISTRICT UPDATING:
Each year, school districts provide to MDE their current contact information and changes to school building or attendance boundaries. If a district has changes, MDE sends a large-format (36 inch x 48 inch) school district map and asks the district to identify any school location and/or attendance boundary changes. Many boundaries are hand-drawn by the school districts. MDE digitizes the hand-drawn changes. If boundary lines follow existing streets, waterways or public land survey lines, MDE uses the following reference layers to help determine boundary location:

1. Street centerline information from The Lawrence Group (for Twin Cities metropolitan area):
www.datafinder.org/metadata/tlg_roads.htm

2. TIGER 2002 streets from the U.S. Bureau of the Census (outside the Twin Cities metropolitan area):
www.census.gov/geo/www/tlmetadata/tl2002meta.txt

3. Lake and stream boundaries (mostly 1:100,000-scale; some 1:24,000-scale):
www.lmic.state.mn.us/chouse/metadata/dlghyne2.html (100K hydrography from USGS DLG files)
deli.dnr.state.mn.us/metadata/lake_openwpy3.html (24K lakes from DNR)
deli.dnr.state.mn.us/metadata/strm_baseln3.html (24K streams from DNR)

4. Public land survey township/range/section lines (1:100,000-scale):
www.lmic.state.mn.us/chouse/metadata/trs.html

** The process above was replaced beginning in 2007 by receiving county parcel shapefiles and using them as a background in ArcGIS to edit boundaries.
Files are maintained and edited in ArcGIS geodatabase format. Shapefiles are created for distribution.

NOTES ON MISMATCHES OF DATA:
1. The County Auditor's Office is required to delineate school district boundaries by law, and maintains the official record for tax purposes. It must be noted that the school districts also have boundary maps, and that, while the two sets of map boundaries should match, they do not always do so. In cases where the school district and the county auditor records show different boundaries, this should be resolved locally. It becomes an issue for the maintainers of statewide files when updates are obtained from both sources.

2. Mismatches between the Census Boundary lines and the School District lines: although the school district boundary file generally matches Census lines, it does not always do so. Therefore, mismatches can be legitimate, based upon the original maps from the County Auditors' Offices, and can be verified against the maps on file at MnGeo and the State Demographic Center.

Section 3 Spatial Data Organization (not used in this metadata)

Section 4 Coordinate System
Horizontal Coordinate Scheme Universal Transverse Mercator
UTM Zone Number 15
Horizontal Datum NAD83
Horizontal Units meters

Section 5 Attributes
Overview UNI_TYP (2, 2, I)
UNI_MAJ (4, 4, I)
UNI_NAM (40, 40, C)
ELEM_NAME (40, 40, C)
MIDD_NAME (40, 40, C)
HIGH_NAME (40, 40, C)
Detailed Citation UNI_TYP - Because Minneapolis and Aitkin school districts both are SD#1, this identifier, used at MDE, will separate them as follows:
3 - Minneapolis (SD #1) and South St. Paul (SD #6)
2 - Franconia (SD #323) and Prinsburg (SD #815)
1 - Remaining school districts
0 - Minneapolis - St. Paul International airport

UNI_MAJ - School district number (1-Aitkin to 2908-Brandon-Evansville)

UNI_NAM - School district name (1-Aitkin to 2908-Brandon-Evansville)

ELEM_NAME - Elementary school name.

MIDD_NAME - Middle school name.

HIGH_NAME - High school name.
Table Detail:
sd_attendance11
Field NameValid ValuesDefinitionDefinition Source
FID
-
Internal feature number.ESRI
Shape
-
Feature geometry.ESRI
SDNUM
-
MDE
SDNAME
-
UNI_TYP
-
ELEMENTARY
-
MIDDLE
-
HIGH
-


Section 6 Distribution
Publisher Minnesota Department of Education
Publication Date 09/03/2013
Contact Person Information Scott Freburg, GIS Administrator
Minnesota Department of Education
1500 Hwy 36 W.
Roseville, MN  55113
Phone: 651-582-8789
Email: scott.freburg@state.mn.us
Distributor's Data Set Identifier School attendance areas 2013-2014
Distribution Liability The Geographic Information System (GIS) Data to which this notice is attached are made available pursuant to the Minnesota Government Data Practices Act (Minnesota Statutes Chapter 13). The Minnesota Department of Education (MDE) does not warrant the results you may obtain by using this dataset. This dataset is provided ''as is'' without express or implied warranties, including warranties of merchantability and fitness. In no event will MDE be liable for any consequential, incidental or special damages, including any lost profits or lost savings, even if an MDE representative has been advised of the possibility of such damages or any other claim by any third party.

In obtaining this data from MDE and MnGeo, it is understood that you and/or your organization have the right to use it for any purpose. If you modify it, you are encouraged to apply responsible best practices by documenting those changes in a metadata record. If you transmit or provide the data to another user, it is your responsibility to provide appropriate content, limitation, warranty and liability information as you see fit.

MnGeo's data disclaimer is online: www.mngeo.state.mn.us/chouse/disclaimer.html

MnGeo's data disclaimer is online: www.mngeo.state.mn.us/chouse/disclaimer.html
Ordering Instructions 1. GIS data: this data set is distributed on the internet by clicking below after Online Linkage. Doing so will tell your browser to start downloading a 'ZIP' file which will contain the following:

- Data in shapefile (.shp, .shx., .dbf) format
- Documentation (.html)
- NOTICE.TXT, the disclaimer.

After downloading this 'zip' file, uncompress (unzip) it to extract the files described above. For help, see: www.gda.state.mn.us/resource.html?Id=16253#compress

2. School district maps: These maps show district and attendance boundaries, and public and non-public school program locations. Download in PDF format or order printed wallmaps from:
www.gda.state.mn.us/maps/SchoolDistricts/
Online Linkage I AGREE to the notice in "Distribution Liability" above. Clicking to agree will either begin the download process or link to download information. See "Ordering Instructions" above for details.

Section 7 Metadata Reference
Metadata Date 10/02/2013
Contact Person Information Scott Freburg, GIS Administrator
Minnesota Department of Education
1500 Hwy 36 W.
Roseville, MN  55113
Phone: 651-582-8789
Email: scott.freburg@state.mn.us
Metadata Standard Name Minnesota Geographic Metadata Guidelines
Metadata Standard Version 1.2
Metadata Standard Online Linkage http://www.gis.state.mn.us/stds/metadata.htm


This page last updated: 10/02/2013
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